The core document set
Commercial invoice
The invoice should identify the seller and buyer, describe each product clearly, show quantities and values, state currency, origin, and the agreed Incoterm. A customs invoice is an evidence document, not just a request for payment.
Packing list
This normally shows package count, contents, gross and net weight, and dimensions. It should match the physical shipment and invoice.
Transport document
Air shipments use an air waybill; sea shipments use a bill of lading. Confirm names, addresses, package details, and instructions before issuance.
Documents that may also be required
- Certificate of origin
- Import license or product-specific permit
- Standards or conformity documentation
- Insurance certificate
- Technical specifications, catalogues, or ingredient details
- Importer declarations or authorization
Why product descriptions matter
Generic descriptions such as “parts” or “samples” may not provide enough information. Use a plain, specific description that explains what the item is, what it is made from, and what it is used for.
Run a consistency check
Compare the importer and supplier names, addresses, currency, Incoterm, package count, weight, quantity, value, origin, and product description across every document. Ask for corrections before the carrier issues final documents.
Primary resources
This is a general preparation guide, not a complete legal or regulatory list. Requirements vary by product, origin, importer, and current Israeli regulation. Have the specific shipment reviewed before dispatch.